Executive Assistant
Core
Organizational backbone for Operations and Sales Managers, managing calendars, communications, CRM, and business systems.
Role type
Executive Assistant / Business Support Coordinator
Builds
Operational efficiency and administrative workflows for a residential and commercial services business
Domain
Residential and commercial services in South East Queensland
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar and travel management, inbox and correspondence management, CRM administration (HubSpot), report and presentation preparation, project coordination, recruitment and HR administration support, AI tool utilization
Preferred skills
Experience with modern technology to improve systems and workflows
Responsibilities
Managing calendars, meetings, appointments, and travel; Managing inboxes, correspondence, and communications; Maintaining HubSpot CRM, databases, and business records; Preparing reports, presentations, meeting agendas, and minutes; Coordinating projects and following up actions across the business; Assisting with recruitment coordination, onboarding, and general HR administration; Supporting marketing activities and sales administration; Finding better ways to manage systems, workflows, and administration using AI and modern technology
