Administrative Assistant
Core
Delivering administrative and customer service functions to support the efficient operation of the Engineering Department and wider South West Health Campus.
Role type
Administrative Assistant
Builds
Operational support for hospital engineering and facilities
Domain
Healthcare / Hospital Administration
Deliverable
Dashboards & analysis
Required skills
Administrative support, data entry, record management, appointment coordination, procurement processing, fleet booking administration, stakeholder liaison, Microsoft Office proficiency
Preferred skills
Customer service, attention to detail, collaboration, time management
Responsibilities
Provide administrative support including correspondence, reports, minutes and data entry; Manage departmental records, files and databases, including CMMS maintenance system updates; Coordinate appointments, enquiries and telephone communications; Support contractor inductions, visitor registration and access card/key management; Process purchase orders, file receipts and maintain department records; Coordinate stationery supplies and departmental stock ordering; Manage hospital vehicle fleet bookings and maintenance administration; Liaise with contractors and suppliers, including waste management providers; Arrange receipt, dispatch and courier activities; Support medical gas and consumable chemical ordering requirements.