Operations Assistant
Core
Administrative and operational support for the COO, Practice & Projects Manager, and the Operations team at an accounting firm.
Role type
Operations Assistant
Builds
Internal operational processes, meeting logistics, and office facilities management
Domain
Professional Services / Accounting
Deliverable
dashboards & analysis
Required skills
MS Office proficiency, scheduling, meeting coordination, data entry, internal documentation maintenance, travel and accommodation booking, event coordination, facilities liaison, client and stakeholder liaison
Preferred skills
Autonomy, teamwork, multi-tasking, organization, prioritization, empathy, confidentiality
Responsibilities
Provide support to the COO and Practice & Projects Manager; Assist with scheduling and attending meetings, prepare agendas and minutes, and arrange catering; Add and amend information in various Firm software / systems; Assist with updating and maintaining internal manuals and handbooks; Oversee booking of transport and accommodation for Partners and team members at external conferences, seminars and training; Arrange internal events and coordinate social committees, and arrange team building days; Assist with building and facilities maintenance across various offices, including liaising with contractors and service providers; Assist and liaise with clients, staff, Partners and external parties; Assist with any projects as required; Provide general administrative assistance