Office & Facilities Coordinator
Core
Provide essential administrative and operational support to the accounts team, ensuring the smooth running of the office and internal processes.
Role type
Office & Facilities Coordinator
Builds
Internal office operations and client-facing administrative workflows
Domain
Professional services / Accountancy
Deliverable
dashboards & analysis
Required skills
Client onboarding, invoicing support, data cleansing, report production, mail coordination, office administration, health & safety compliance, supplier management, visitor reception, Microsoft Office proficiency
Preferred skills
Experience in an accountancy practice, facilities or office management experience
Responsibilities
Onboard clients and manage engagement letters, support the invoicing process and monitor billing schedules, maintain accurate client records and carry out data cleansing, produce ad hoc reports and support basic data analysis, coordinate mailshots and client communications, assist with ad hoc projects, organize team events, manage incoming and outgoing post, ensure documentation and internal systems are kept up to date, manage health & safety at the office, meet and greet visitors, act as keyholder and main point of contact for suppliers, maintain and purchase office supplies