Facilities & Office Administrator
Core
Support day-to-day management of office facilities and administrative operations across Australia and New Zealand, ensuring efficient, safe, and cost-effective workplace experiences.
Role type
Facilities & Office Administrator
Builds
Operational office environments and streamlined administrative processes
Domain
Real Estate / Property Services
Deliverable
infrastructure
Required skills
Facilities coordination, supplier relationship management, contract negotiation, invoice management, procurement, office relocation management, security administration
Preferred skills
Experience in facilities coordination, office administration, workplace management, managing suppliers, procurement activities, contract negotiations
Responsibilities
Coordinate preventative and reactive maintenance across office locations; Liaise with landlords, contractors, tradespeople and service providers to resolve facilities-related issues; Support office openings, relocations and closures; Maintain office security and access registers; Monitor workplace services including cleaning, hygiene, postal and office supply providers; Manage kitchen supplies, stationery, mail distribution and catering requirements; Build and maintain strong relationships with suppliers and service providers; Source new suppliers and assist with negotiating service agreements and contracts; Review and approve facilities-related invoices; Resolve invoice discrepancies and work with suppliers to ensure timely payment; Maintain accurate records and documentation relating to facilities and supplier contracts
Seniority
Individual Contributor
