Administration Officer
Core
Lead the administration function and provide comprehensive support to engineering, project, finance, and HR teams across multiple office locations.
Role type
Senior Administration Officer
Builds
Efficient administrative operations, compliant documentation, and smooth onboarding processes for a multi-discipline engineering consultancy.
Domain
Professional Services / Engineering Consultancy
Required skills
Office environment management, meeting coordination, event organization, project documentation support, calendar management, data tracking, record maintenance, HR onboarding support, financial administration, compliance documentation, stakeholder liaison
Preferred skills
Autonomy, time management, proficiency in Microsoft Office Suite and workflow software (Workflow Max, Hubspot, Newforma, XERO, Employment Hero)
Responsibilities
Manage and maintain office environment, supplies, stock, branding materials, and equipment across multiple locations; coordinate team meetings, training, mail outs, and events; assist with project documentation and reports; provide administrative support to engineering and project teams; maintain accurate records and databases; assist with HR functions and onboarding; support financial tasks including invoicing and budget tracking; maintain health & safety documentation and support internal compliance requirements.
Seniority
Mid-Senior, hands-on IC