Workplace Coordinator
Core
Partner to the Workplace Manager to keep client facilities running smoothly through hands-on coordination of accounting, finance, maintenance operations, vendor relationships, and purchasing activities.
Role type
Workplace Coordinator (Facilities Management)
Builds
Operational facilities and service delivery for commercial real estate clients
Domain
Commercial Real Estate / Integrated Facility Management
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Vendor management, budget tracking, site inspection, purchase order processing, capital planning, CMMMS administration, emergency response coordination
Preferred skills
Integrated services and property models experience, tertiary qualifications in Management, Business, Operations/Project Management, Building/Facilities Management
Technologies
Word, Excel, Outlook, PowerPoint, CMMMS
Responsibilities
Foster and maintain positive working relationships with clients, subcontractors, suppliers, and consultants while managing service delivery in accordance with contract KPIs and client expectations; Conduct daily site inspections to ensure all critical infrastructure operates effectively, coordinating all subcontracted services and supervising essential maintenance inspections and statutory compliance requirements; Raise and submit purchase orders for service calls and quoted works, following up with vendors to ensure timely invoice processing and budget compliance while working closely with the finance team; Assist the Workplace Manager on integrated facility management projects, serving as the key point of contact for project stakeholders and performing capital planning based on lifecycle replacement schedules; Prepare monthly reports, participate in client meetings, maintain computerized maintenance management systems, and provide 24/7 emergency call support with flexibility to travel locally to conduct facility inspections
Seniority
Individual Contributor, operational level
