Site Operations Coordinator
Core
Provide essential administrative and operational support to the site management team, ensuring smooth delivery of day-to-day operations and assisting with vendor coordination.
Role type
Site Operations Coordinator
Builds
Operational efficiency and vendor service delivery for commercial real estate sites
Domain
Commercial Real Estate / Facilities Management
Deliverable
Dashboards & analysis
Required skills
Vendor coordination, record keeping, report preparation, stakeholder communication, procedure implementation, documentation management, KPI tracking, meeting coordination, front desk support, safety compliance
Preferred skills
Facilities management experience, vendor management concepts, building operations knowledge, data entry, health and safety practices, scheduling software
Technologies
Microsoft Office (Excel, Outlook), scheduling and coordination software
Responsibilities
Schedule and coordinate vendor activities and site inspections; maintain accurate records of vendor interactions and site activities; prepare basic reports on site operations and vendor performance; respond to routine inquiries from staff, vendors, and clients; support implementation of site procedures and protocols; organize and maintain site documentation and operational manuals; track and report on key performance indicators (KPIs); coordinate site meetings and prepare materials; support front desk operations and visitor greeting; liaise with regional mailroom lead; participate in safety and compliance initiatives.
Seniority
Entry-level (0-2 years experience)
