Administrative Assistant II
Core
Provide advanced administrative and operational support within a university department, managing processes, communications, budgets, grants, and events.
Role type
Senior Administrative Assistant (Higher Education)
Builds
Departmental operational efficiency, accurate financial reporting, compliant grant administration, and effective stakeholder communication.
Domain
Higher Education / Administrative Operations
Deliverable
production ML models | product features | dashboards & analysis | client delivery | infrastructure | physical/clinical work
Required skills
Calendar and meeting management, budget preparation and monitoring, grant administration support, database management, report compilation and analysis, event planning and coordination, website content maintenance, staff guidance and training
Preferred skills
Experience in higher education, healthcare, or public sector; budget tracking and financial reporting; CMS experience; conference coordination
Technologies
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), databases, enterprise systems, web content management tools (CMS)
Responsibilities
Coordinate workflow and manage calendars; prepare and distribute business correspondence and reports; monitor departmental expenditures and prepare budget reports; support contract and grant administration; maintain confidential records and databases; plan and coordinate departmental events; update departmental website content; provide guidance and training to administrative staff and student workers
Seniority
Mid-Senior, hands-on IC