Administrative Support Assistant
Core
Provides general office support, facilities oversight, data entry, and administrative duties including front desk operations and building maintenance coordination.
Role type
Administrative Support Assistant
Builds
Office operations and facility management services
Domain
Corporate Administration / Facilities Management
Deliverable
product features
Required skills
Data entry, Phone system monitoring, Office supply ordering, Invoice processing, Event coordination, Maintenance request triage, Security access management, Inventory replenishment, Space planning assistance, Microsoft Office proficiency
Preferred skills
None stated
Responsibilities
Greet visitors and answer phone calls, Monitor phone system for IT issues, Maintain clean reception and break areas, Open and code administrative invoices, Assist with mass mailings, Monitor package distribution, Order promotional materials, Order office supplies, Maintain utility spreadsheets, Update phone lists, Retrieve and distribute mail, Organize onsite events, Act as primary contact for building issues, Log and triage maintenance requests, Coordinate with maintenance teams/vendors, Maintain service request records, Communicate repair status to staff, Ensure common areas and building systems function properly, Assist with office moves, Monitor and replenish building supply inventory, Escalate high-priority issues, Oversee cleaning crew, Manage security access devices, Monitor building security via camera footage, Maintain office communications documentation
Seniority
Mid-level, hands-on IC