Office Manager (Executive Support Specialist 2)
Core
Provide confidential administrative support to division leadership, coordinate personnel activities, manage budgets and contracts, and serve as the division's Records Coordinator.
Role type
Executive Support Specialist (Office Manager)
Builds
Internal coordination, personnel files, budget compliance, and division-wide initiatives for the Habitat Division.
Domain
Public sector / Natural Resources Administration
Deliverable
Dashboards & analysis | client delivery | infrastructure
Required skills
Administrative support, personnel file management, budget tracking, contract preparation, records coordination, meeting scheduling, travel coordination, policy interpretation, data collection, project evaluation
Preferred skills
Calendar management, complex workflow management, confidentiality handling, task management, communication correspondence, analytical problem-solving, intranet maintenance, document management platform usage
Responsibilities
Assist with policy and procedure implementation, coordinate recruitments and onboarding, track and reconcile program budgets, maintain filing systems and records, support staff training coordination, coordinate communication between leadership and external agencies, schedule meetings and prepare travel arrangements, support special projects and audits
Seniority
Mid-level, hands-on IC