Senior Administrative Coordinator
Core
Providing proactive administrative support and operational coordination to the Insights & Analytics Leadership team across multiple sub-teams.
Role type
Senior Administrative Coordinator
Builds
Operational support for 7 I&A sub-teams including Ophthalmology, Oncology, Immunology, and Market Access
Domain
Life Sciences / Healthcare Analytics
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Contract management (SOW, PO, MSA), Procurement systems (Icertis), Budget monitoring, Month-end close support, Meeting coordination, Vendor management, Survey design and analysis, Onboarding coordination, Expense processing, Calendar management
Preferred skills
Multi-location coordination, Contract management familiarity
Technologies
Microsoft Office (Outlook, Excel, Word, PowerPoint), SharePoint, Icertis, NEMO, SurveyMonkey
Responsibilities
Submit procurement requirements and track requisition approval status; Monitor and manage department budget and monthly spend; Partner with Finance to support month-end close and accrual reconciliation; Book internal and external meetings and trainings; Coordinate vendor site visits and evaluations; Design and field surveys and summarize results; Post project reports and vendor materials to SharePoint; Assist in on-boarding new employees and contractors; Process expense reports; Maintain master department calendar and partner contact list
Seniority
Senior, hands-on IC