Associate Specialist, Meeting Services Support
Core
Execute end-to-end meeting administration, vendor contract support, and financial reconciliation for global meetings and events.
Role type
Associate Specialist, Meeting Services Support
Builds
Standardized, compliant meeting and event processes for business divisions across Americas, Europe, and Asia.
Domain
Global Corporate Services / Finance Operations / Event Management
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work -> dashboards & analysis (financial reconciliation reports, event documentation)
Required skills
Data entry accuracy, Procedure adherence, Financial transaction processing, Stakeholder communication, Microsoft 365 (Excel, Outlook, PowerPoint, Teams, SharePoint), Vendor contract management, Payment reconciliation
Preferred skills
Meeting/event administration experience, Regional/global environment experience, Data reporting tools (Power BI, Power Apps, macros), Additional language capabilities
Technologies
Veeva, SAP, Ariba, Concur, ServiceNow, Cvent, Microsoft 365
Responsibilities
Review and process meeting requests against checklists, Create and maintain vendor agreements and purchase orders, Reconcile invoices and expense details, Follow up with stakeholders for missing information, Escalate exceptions or policy questions, Maintain accurate system records and documentation
Seniority
Entry-level to Junior, hands-on IC
