Senior Administrative Assistant (Administrative Support Assistant III)
Core
Senior-level administrative support for multiple executives (Director to Managing Vice President), acting as a gatekeeper and extension to manage complex schedules, travel, and team operations.
Role type
Senior Administrative Assistant (Executive Support)
Builds
Efficient executive workflows and a cohesive team environment
Domain
Corporate Administration / Executive Support
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Strategic calendar management, travel coordination, expense reporting, event planning, AI tool utilization, video conference setup, written communication, verbal communication, organizational skills
Preferred skills
Advanced calendar management for multiple executives, meeting and event planning, experience with AI solutions (Gemini, CoPilot, Claude), time management
Technologies
Microsoft Office Suite, Google Workspace, Zoom, Skype, AI tools (Gemini, CoPilot, Claude)
Responsibilities
Prioritizing complex scheduling requests and adjusting to frequent changes, handling travel arrangements and creating expense reports, driving key team activities and events, circulating information and acting as a team ambassador
Seniority
Senior, hands-on IC
