Public Utilities Administrative Specialist
Core
Provide essential administrative support to the Public Utilities Department, ensuring daily operations run smoothly for internal stakeholders and the public.
Role type
Administrative Specialist
Builds
Operational support for public utilities services
Domain
Public Sector / Utilities
Deliverable
Dashboards & analysis
Required skills
Calendar coordination, correspondence preparation, budget tracking, contract administration, customer inquiry resolution, records management, technology initiative support, HR function facilitation, project coordination
Preferred skills
Microsoft Office 365, intermediate accounting skills, standard office procedures knowledge
Responsibilities
Serve as primary administrative liaison with leadership and agencies; coordinate complex calendars, meetings, and events; prepare and manage correspondence, reports, and SOPs; resolve customer inquiries; assist with budget, purchasing, and invoice processing; manage public records and knowledge base updates; support emergency management operations; coordinate technology initiatives; facilitate HR functions like training and ADA compliance; process agenda items and coordinate operational support activities.
Seniority
Mid-level, hands-on IC
