Special Assistant to the Executive Office
Core
Special Assistant providing high-level administrative support to the Commissioner and Chief Administrative Law Judge at the City of New York's Office of Administrative Trials and Hearings (OATH), managing calendars, correspondence, travel, and executive office operations.
Role type
Special Assistant to Executive Office
Builds
Operational efficiency and executive availability for the Commissioner and Chief ALJ
Domain
Public sector / Administrative law / City government
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, confidential correspondence, travel coordination, meeting minutes, stakeholder coordination, project support, telephone etiquette, contact management, executive briefing
Preferred skills
Data collection, report preparation, special projects
Technologies
None stated
Responsibilities
Manage demanding calendars for the Commissioner and Chief ALJ; Compose and prepare confidential correspondence; Arrange travel plans, itineraries, and agendas; Coordinate direct access to Commissioner and Chief ALJ's time and office; Prepare reports and special projects including data collection and copy preparation; Take and organize minutes at meetings; Support agency-wide projects; Coordinate with internal and external stakeholders; Answer, screen, and route telephone calls; Organize and manage contacts; Prepare and coordinate yearly mail and electronic mail correspondence; Keep the Commissioner and Chief ALJ informed of upcoming commitments.
Seniority
Individual Contributor, entry-level to mid-level support role
