Administrative Assistant III
Core
Provide primary administrative support to the department chair, faculty, staff, students, and external stakeholders within a Physics and Astronomy department.
Role type
Senior Administrative Assistant (Academic Department)
Builds
Departmental operations, faculty processes, and stakeholder relations
Domain
Higher Education / Physics and Astronomy
Deliverable
Dashboards & analysis
Required skills
Calendar management, travel coordination, confidential process management, faculty search logistics, data collection and reporting, meeting coordination, alumni and donor relations, staff oversight
Preferred skills
Higher education administrative experience, project management, complex organizational environment navigation, data management, process documentation
Responsibilities
Manage faculty annual reviews, promotion and tenure processes, and records retention; coordinate department meetings, committees, and events; support faculty searches and awards; manage alumni, donor, and advisory council relations; prepare departmental reports; provide staff operational support.