Senior Administrative Coordinator
Core
Provide specialized administrative, operational, and logistical support for an academic department focused on arts and performance, serving students, faculty, staff, and patrons.
Role type
Senior Administrative Coordinator (Arts/Performance Department)
Builds
Departmental operations, recruitment pipelines, event logistics, and public-facing communications
Domain
Higher Education / Arts & Performance
Required skills
Office management, bookkeeping, desktop publishing, event coordination, recruitment administration, facility maintenance, data entry, correspondence management, budget administration
Preferred skills
Arts administration experience, audience development, vendor relationship management, social media management, graphic design tools proficiency
Technologies
Microsoft Office (Excel, Word, PowerPoint), Adobe Acrobat, Canva, Eventbrite, Google programs, Dropbox, Instagram, Facebook, Localist, Emma
Responsibilities
Serve as telephone receptionist and lobby receptionist; manage recruitment process including scheduling auditions and tours; coordinate faculty, staff, and students for events and performances; handle payroll requirements and contracts for part-time faculty and staff; edit department publications and the university bulletin; serve as primary bookkeeper for academic and production budgets; maintain student files and department archives; manage facility repairs, equipment, and security access; maintain the department website; represent the department at professional organizations.
Seniority
Senior, hands-on IC