Administrative Specialist
Core
Provides high-level administrative and operational support to the Department of Electrical and Computer Engineering, serving as the primary front desk contact and coordinating events and communications.
Role type
Senior Administrative Specialist (Academic Department)
Builds
Departmental operations, event logistics, and communications materials for students, faculty, and visitors
Domain
Higher Education / Electrical and Computer Engineering
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Front desk management, event logistics coordination, departmental communications, HR support, records management, procurement support, travel coordination, calendar management, mail and package distribution
Preferred skills
Knowledge of Electrical and Computer Engineering, experience in university or academic settings
Technologies
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Responsibilities
Provide front desk coverage and serve as the welcoming face for students, faculty, and visitors; coordinate end-to-end logistics for department events including seminars and Capstone Presentation Days; produce and distribute departmental communications such as newsletters and web content; support faculty hiring, student research employment intake, and TA/HCA recruitment processes; manage room setup, scheduling, and A/V equipment for departmental spaces.
Seniority
Mid-level, independent contributor
