Administrative Assistant
Core
Provides high-level administrative and operational support to four Vice Presidents within the R&D Oncology organization, ensuring smooth day-to-day operations and optimizing leadership productivity.
Role type
Senior Administrative Assistant (Executive Support)
Builds
Operational efficiency for R&D Oncology leadership
Domain
Pharmaceutical R&D (Oncology)
Required skills
Calendar management, Travel coordination, Expense reporting, Communication screening, Meeting logistics, Deadline tracking, Organizational chart maintenance, Purchase order processing, Employee onboarding coordination, Cross-functional liaison
Preferred skills
Senior leadership support experience, Medical/scientific terminology familiarity, Procurement system expertise, Matrixed environment adaptability
Technologies
Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint), Concur
Responsibilities
Manage complex calendars for four VPs, Coordinate domestic and international travel, Complete expense reports and reconcile American Express, Screen and route communications, Plan and execute team meetings and events, Maintain organizational charts and distribution lists, Process purchase orders and vendor requests, Assist with new employee onboarding
Seniority
Mid-Senior, hands-on IC