Administrator - Print and Proxy Teams
Core
Administrator supporting day-to-day operations of print and proxy services, initiating shareholder meetings, and managing mailings to clients' shareholders.
Role type
Administrator, Proxy and Print Services
Builds
Proxy and non-proxy materials, meeting setups, regulatory notices, and billing files for client shareholders.
Domain
Capital markets / Securities industry
Deliverable
client delivery
Required skills
Time management, attention to detail, document management, database management, Microsoft Office Suite (Word, Excel), Gmail/Google proficiency
Preferred skills
Proxy/Transfer Agent experience, familiarity with NI 54-101 and NI 51-102 regulations, finance industry background
Responsibilities
Initiate specialized meeting setups and distribute internal/external notices; coordinate, monitor, print, and mail proxy and non-proxy materials; download and process electronic files and reports; complete affidavits of mailing and assemble post-meeting material packages; track and complete monthly billable services; serve as liaison between internal teams and external stakeholders.
Seniority
Individual Contributor