Admin Coordinator
Core
Provide complex administrative support to Directors and staff within the Strategic Partnerships, Planning & Operations team, managing calendars, travel, logistics, and meeting coordination.
Role type
Administrative Coordinator
Builds
Internal operational efficiency and meeting logistics for the Strategic Partnerships, Planning & Operations team
Domain
Biotechnology / Life Sciences
Deliverable
dashboards & analysis
Required skills
Calendar management, travel logistics, invoice processing, meeting coordination, expense reporting, vendor management, MS Office (Excel, PowerPoint, Word), SharePoint, SAP
Preferred skills
Strategic thinking, problem solving, cross-functional collaboration, discretion with proprietary information, experience supporting remote staff
Technologies
Outlook, SharePoint, SAP, Learning Management System
Responsibilities
Manage individual and team calendars and schedule meetings across time zones; coordinate functional processes such as invoicing and purchase orders; arrange local and international travel and prepare expense reports; organize meetings including logistics, catering, and equipment; prepare agendas and take meeting minutes; manage departmental administrative files and communications; coordinate mailings and courier deliveries; manage relationships with outside experts and vendors; assist with special projects for Executive Directors.
Seniority
Individual Contributor