Administrative Assistant
Core
Provide broad administrative and database support to the CUNY Institute for State and Local Governance, including front desk duties, calendar management, meeting support, and office operations.
Role type
Administrative Assistant
Builds
Office operations and administrative workflows for a public policy research institute
Domain
Public policy research / Government
Deliverable
dashboards & analysis
Required skills
Calendar management, Office equipment operation, Vendor relations, Inventory management, Expense reconciliation, Contract tracking, Accounts payable, Mail management, Basic IT support, Travel booking
Preferred skills
WorkDay, ASANA, Office environment experience
Technologies
Microsoft Office, WorkDay, ASANA
Responsibilities
Welcome and direct incoming calls, visitors, and mail; Maintain and update Executive Director and conference room calendars; Support hosted meetings with setup, refreshments, and audio/visual equipment; Liaise with building management and vendors for facilities issues; Order and stock office and kitchen supplies; Reconcile purchasing card expenses; Submit and track contracts and invoice payments; Assist in preparing mailings and reports; Manage posting of outgoing mail and packages; Provide backup assistance with basic IT equipment; Assist in booking travel and preparing expense reports.
Seniority
Individual Contributor