Department Coordinator
Core
Coordinates day-to-day operations for the Department of Music, serving as the primary point of contact and supporting the Department Chair with administrative, logistical, and event management tasks.
Role type
Department Coordinator (Administrative Operations)
Builds
Departmental events, faculty onboarding processes, and operational workflows for a premier music department.
Domain
Higher Education Administration / Music Department Operations
Deliverable
Dashboards & analysis (budget reconciliation) | product features (event logistics) | client delivery (faculty support)
Required skills
Expense reconciliation, office supply management, event logistics, travel arrangements, faculty orientation, student worker direction, public-facing phone support, email triage, CBORD software proficiency, Microsoft Office suite, Canva, Adobe Acrobat, Google Docs.
Preferred skills
Higher education administration experience, project management, event planning, office management, familiarity with the music field.
Responsibilities
Process expense reconciliations and payments; schedule faculty meetings and organize materials; coordinate travel and catering for department events; manage office supplies and equipment; direct student worker activities; answer public phone lines regarding concerts; maintain public-facing spaces; triage emails and resolve inquiries.
Seniority
Individual Contributor, Mid-level (2-5 years experience)