Workplace Services Assistant
Core
Front-of-house reception and administrative support for clients, visitors, and staff in a professional services office, ensuring smooth daily operations and facility management.
Role type
Workplace Services Assistant
Builds
Professional office environment and administrative workflows for clients and internal teams
Domain
Professional Services / Legal / Corporate Office Operations
Deliverable
product features
Required skills
Reception duties, mail and courier management, meeting room coordination, office administration, facilities monitoring, health and safety compliance, inventory management, IT asset tracking, Microsoft Suite proficiency
Preferred skills
Continuous improvement mindset, independent work in high-pressure environments, time management, attention to detail, verbal and written communication
Technologies
Eptura, Excel, Microsoft Suite, online courier tracking systems
Responsibilities
Answer incoming calls and manage visitor reception; coordinate meeting room bookings and video conferences; process incoming and outgoing mail; monitor facilities and maintain workplace cleanliness and safety; track maintenance issues and liaise with service providers; manage office inventory and IT equipment allocation; support office moves and space changes.
Seniority
Individual Contributor, operational support level
