Executive Administrative Assistant II - Health Department Director's Office
Core
Provides professional administrative support to the Director's Office of the Pima County Health Department, ensuring smooth workflow and effective communication for senior leaders.
Role type
Executive Administrative Assistant II
Builds
Administrative support services, correspondence, tracking tools, and special projects for the Health Department Director's Office.
Domain
Public sector / Health Administration
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Public or business administration management, fiscal operations, confidential information handling, policy development, automated information systems coordination, data collection and reporting, staff training and development, liaison with governmental agencies, staff supervision and evaluation, financial document administration, safety compliance coordination, intranet management, supply and equipment distribution.
Preferred skills
Executive level administrative support, Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams), organization and time management, confidential information handling in professional settings.
Responsibilities
Manages administrative and support services including fiscal operations; coordinates division activities, schedules meetings, and assists with confidential personnel matters; oversees acquisition and distribution of supplies; develops and implements departmental policies; conducts special projects and confidential studies; coordinates data collection and reporting; directs training and development programs; establishes liaisons with external agencies; reviews staff work for accuracy and compliance; supervises support staff; administers financial tasks; manages safety compliance; edits division intranet page.
Seniority
Mid-level, hands-on IC