Receptionist /Facility Executive
Core
Front office operations and facilities management supporting a finance shared service in the Middle East.
Role type
Receptionist / Facility Executive
Builds
Office operations, visitor management, and facility services for Alfa Laval's Middle East office.
Domain
Corporate Services / Facilities Management
Deliverable
product features
Required skills
Front office administration, visitor management, indirect procurement, facilities compliance, office supply management, budget monitoring, office access control coordination, MS Office proficiency, switchboard handling.
Preferred skills
Multinational company experience, facilities coordinator experience, sustainability project contribution.
Responsibilities
Answer and route incoming calls; welcome visitors and manage visitor logs; respond to routine enquiries; arrange meeting rooms and manage mail/courier; handle indirect procurement for office needs (hotels, cars, travel); conduct facility walks and audits; manage facilities contractors and SLA compliance; order and reconcile office supplies; ensure safety, health, and environmental compliance; assist with budget forecasting and cost containment; coordinate office access control; support regional sustainability projects.
Seniority
Mid-level, hands-on IC