Executive Associate
Core
Provides high-level administrative, operational, and coordination support to the Chief Clinical & Medical Affairs officer and VP, Quality in a global, matrixed organization.
Role type
Senior Executive Associate (Administrative & Operations)
Builds
Operational efficiency and executive workflow for senior clinical and quality leaders
Domain
Healthcare / Medical Technology / Life Sciences
Deliverable
Dashboards & analysis (via meeting notes, action logs, reports) | Product features (via process improvements)
Required skills
Calendar management, complex travel logistics, meeting planning, stakeholder liaison, confidential information handling, procurement & invoice processing, Microsoft 365 proficiency, SAP/Concur experience
Preferred skills
Healthcare/medical technology industry experience, regulated environment experience, budget administration
Technologies
Microsoft Office, Microsoft 365, Outlook, Word, PowerPoint, Excel, Teams, SharePoint, OneDrive, Concur, SAP
Responsibilities
Manage executive calendars and prioritize time; coordinate domestic and international travel and logistics; plan and support leadership meetings and events; prepare agendas, pre-reads, and meeting notes; act as liaison between executive and internal/external stakeholders; handle confidential information and records management; process purchase orders and invoices; identify and implement administrative process improvements.
Seniority
Senior, hands-on IC
