MOA Administrative & Staff Assistant
Core
Executive administrative partner to the Museum Director and staff, overseeing daily office operations, scheduling, records management, purchasing, and support for museum activities and events.
Role type
Senior Administrative & Staff Assistant
Builds
Museum administrative operations, event logistics, and records management systems
Domain
Higher Education / Museum Administration
Deliverable
product features
Required skills
Executive administrative support, office policy development, staff supervision, travel coordination, records retention management, calendar management, project prioritization, confidentiality, stakeholder communication
Preferred skills
Database and contact-management systems, museum operations knowledge, event planning, records management, Workday proficiency, Bachelor's degree in business/art history/museum studies
Technologies
Microsoft Office (Word, Excel, Outlook), Workday
Responsibilities
Provide executive administrative support to museum leadership; develop and implement office policies; hire, train, and supervise student assistants; manage purchases, expense reports, and travel; coordinate facilities and events; manage mailings, contact databases, and archival records; serve as Department Records Retention Manager; respond to inquiries and direct visitors.
Seniority
Mid-level, hands-on IC
