Personal Assistant
Core
Provide executive administration support to the COO while assisting with broader team coordination and business activities in the health and research sector.
Role type
Senior Personal Assistant / Executive Assistant
Builds
Executive support, team coordination, and office administration for a COO and broader team
Domain
Health and research
Required skills
diary and calendar management, meeting coordination, presentation and report preparation, travel coordination, correspondence management, document approval coordination, stakeholder liaison, office administration, filing and document management, proactive problem solving
Preferred skills
advanced MS Office skills, stakeholder relationship building, multi-priority management, initiative and drive for career growth
Technologies
MS Office
Responsibilities
Manage the COO's diary, calendar and inbox; Coordinate meetings, agendas, papers, minutes and follow-up actions; Prepare presentations, reports and executive briefing documents; Coordinate domestic and international travel, accommodation and itineraries; Manage correspondence and communications; Coordinate document approvals and execution; Liaise with Executives, Board members, clients and external stakeholders; Support office and team administration, including onboarding and supplier coordination; Assist with building, facilities and other office administration duties; Maintain effective filing and document management systems; Anticipate the COO's needs and proactively solve problems