Facilities Coordinator
Core
Serve as the welcoming face and operational backbone of a client-facing office, blending high-level guest relations with essential facilities coordination to ensure a smooth, professional environment.
Role type
Facilities Coordinator (Guest Relations & Office Operations)
Builds
A hospitable, functional, and safe office environment for employees and clients.
Domain
Corporate real estate / Shared services / Office management
Deliverable
dashboards & analysis
Required skills
Guest relations, Office management, Vendor liaison, Meeting coordination, Inventory management, Ticketing system management, Basic technical troubleshooting, Safety compliance, Financial coordination
Preferred skills
Experience in client-facing environments, Multitasking, Proactive problem solving
Technologies
ServiceNow, Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Door opener systems
Responsibilities
Greet and direct visitors, manage sign-in/out, operate door opener, schedule meetings and book conference rooms, coordinate catering, manage office supplies and mail, conduct routine office walk-throughs, liaise with third-party vendors, track work orders, assist with minor space reconfigurations, participate in safety inspections, manage ServiceNow tickets, coordinate with accounting for vendor payments.
Seniority
Mid-level, hands-on IC
