Purchasing Assistant
Core
Administrative and procurement support for the Purchasing Division, handling contract administration, public information requests, and system support.
Role type
Administrative Purchasing Assistant
Builds
Contract agreements, procurement documentation, and public information responses
Domain
Municipal government / Public administration
Required skills
Contract administration, Public Information Requests (PIRs) processing, PeopleSoft (ERP) systems, EUNA (Bonfire) E-Procurement systems, FOIA/GovQA familiarity, Microsoft Office, Clerical experience
Preferred skills
Bachelor's degree, City Purchasing Policy knowledge, Federal/State/local purchasing laws expertise
Responsibilities
Research and prepare responses to Public Information Requests (PIRs), Process PeopleSoft Purchasing forms for contracts and transactions, Review contract agreements for terms and renewal options, Track contract expiration dates and communicate with suppliers, Assist Buyers with procurement documentation and solicitation support, Provide PeopleSoft system support to internal departments, Maintain purchasing records and electronic files
Seniority
Entry-level to Mid-level, Administrative IC