Facilities Coordinator & Assistant
Core
Supports internal and external resources to deliver superior facility services and workplace functions for a global alternative investment firm.
Role type
Facilities Coordinator & Assistant
Builds
Operational facility services, vendor management, and workplace safety compliance.
Domain
Real Estate Management / Facilities Management
Required skills
Vendor management, procurement operations, safety compliance, event coordination, move management, reporting, Microsoft Office, multi-tasking
Preferred skills
Real Estate Management/Facilities Management/Hospitality degree, experience in Financial Institutions or Technology industries
Responsibilities
Coordinate with managed space service providers and escalate operational issues; prepare RFP/RFQ documentation and follow up on PO issuance; track vendor invoices and coordinate payment processing; perform daily building, office space, and meeting room checks; handle stationery ordering and printer enquiries; coordinate employee transportation and travel arrangements; organize planned and ad-hoc events; schedule preventive maintenance and maintain equipment inventories; verify contractor authority and health & safety documentation; support moves, adds, and changes; prepare and update MIS reports; support compliance activities.
Seniority
Mid-level, hands-on IC
