Executive Assistant
Core
Provide executive and administrative support to the HR team and COO/CFO, managing calendars, documentation, meetings, and logistics.
Role type
Executive Assistant
Builds
Administrative workflows and meeting logistics for HR and executive leadership
Domain
Professional Services / Human Resources / Finance
Deliverable
product features
Required skills
Calendar management, documentation management, meeting coordination, stakeholder communication, event planning, supplier management, internal audit administration
Preferred skills
Higher professional education in HR/Business, familiarity with virtual collaboration tools, ability to adapt to new tech
Technologies
MS365 (Outlook, Excel, Word, PowerPoint, MS CoPilot), Workday, MS Teams
Responsibilities
Manage calendars and stakeholder communication for HR and COO/CFO; Prepare meeting materials and take minutes; Coordinate meetings, workshops, offsites, and team events; Manage documentation including minutes, action trackers, and governance documents; Handle internal audit administration and follow-up; Coordinate with hotels, venues, and caterers for events
Seniority
Individual Contributor, entry-level to mid-level
