Administrative Services Specialist
Core
Operational backbone of the Wrocław office, managing day-to-day logistics, vendor relations, and workplace experience for a dynamic international team.
Role type
Administrative Services Specialist
Builds
A welcoming, organized, and high-functioning office environment in Wrocław, Poland.
Domain
Corporate Administration / Office Operations
Required skills
Office logistics management, vendor coordination, scheduling and travel coordination, onboarding support, cross-functional collaboration, internal communications, event planning, documentation management, problem-solving, attention to detail, tech-savviness
Preferred skills
Experience supporting senior leadership or executives
Technologies
New tools and systems (general)
Responsibilities
Serve as primary on-site point of contact for Wrocław office operations; Support employees and managers with scheduling, coordination, and administrative tasks; Manage office logistics including vendors, supplies, and facilities; Assist with onboarding, team events, and culture-building; Handle travel coordination, expense support, and internal communications; Support cross-functional projects to remove operational bottlenecks; Partner with Finance, HR, and Operations teams; Maintain a welcoming office environment; Provide backup support for the Katowice Office Manager.
Seniority
Individual Contributor
