Administrative Assistant
Core
Provide essential administrative and operational support for the Transportation business line, including office management, employee onboarding, business development assistance, and safety coordination.
Role type
Administrative Assistant
Builds
Efficient office operations, smooth employee onboarding experiences, and supported business development activities
Domain
Professional services / Transportation / Infrastructure
Required skills
Office administration, scheduling, correspondence, invoice processing, employee onboarding coordination, meeting/event support, safety program coordination, Microsoft Office proficiency, Salesforce experience
Preferred skills
Associate's or bachelor's degree in Business Administration, experience in engineering/construction/transportation environments, familiarity with SharePoint/Workbench, business development support experience
Responsibilities
Manage general administrative tasks (mail, supplies, correspondence), coordinate professional association payments and WisDOT Notices of Intent, oversee office maintenance and facility requests, support town halls and office events, manage new hire onboarding (badges, access, I-9 docs), assist with business development mailings and client luncheons, coordinate safety committee activities and emergency preparedness drills
Seniority
Mid-level, hands-on IC