DG and Member States Administrative Assistant [26175]
Core
Administrative support for department heads, managing agendas, meetings, correspondence, travel logistics, and office operations in an international environment.
Role type
Senior Administrative Assistant
Builds
Departmental meeting schedules, travel arrangements, correspondence, and office access protocols
Domain
International public administration / Space & Defence
Deliverable
dashboards & analysis
Required skills
Agenda management, meeting minute taking, correspondence handling, travel logistics, visa application support, office administration, stakeholder coordination
Preferred skills
French language proficiency
Technologies
Microsoft Teams, WebEx, ESA provided tools
Responsibilities
Organize agendas and meetings (in-person or online), take meeting minutes, handle inbox and correspondence, manage external traveller missions and visa applications, process leave calendars, manage office supplies and room bookings, oversee staff arrival/departure procedures
Seniority
Senior, hands-on IC
