RBS Administrative Assistant (w/ invoicing and executive assistant)
Core
Provides administrative support for Energy Management (ISO 50001) functions, including client inquiries, order processing, invoicing, and document management.
Role type
Administrative Assistant with invoicing and executive support duties
Builds
Standard quotes, orders, invoices, reports, and certificates for clients
Domain
Energy Management / ISO 50001 / Industrial Services
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
English (C1 proficiency), SAP, MS Office Suite, document archiving, payment monitoring, report generation
Preferred skills
German language knowledge, ISO norms understanding
Technologies
SAP, Request Tracker, MS Office Suite
Responsibilities
Receiving customer inquiries via Request Tracker; Preparing standard quotes and entering them into SAP; Initiating and creating orders in SAP; Generating and sending invoices; Monitoring payment management; Reviewing reports and generating certificates; Controlling and archiving EnMS documentation; Coordinating information flow between Director and teams; Preparing reports, overviews, and presentations in English.
Seniority
Mid-level (3-5 years experience)
