Senior Meeting Planner (live meeting/pharma agency exp required)
Core
Independent planning and execution of small (under 50 attendees) live and virtual meetings and events for the life sciences industry.
Role type
Senior Meeting Planner (Live/Virtual)
Builds
Live and virtual medical/scientific events, including venue selection, logistics, and virtual platform management.
Domain
Life Sciences / Healthcare Marketing
Required skills
Event logistics coordination, contract negotiation, audience recruitment, attendee data management, Sunshine Act compliance reporting, invoice processing, travel management, virtual meeting platform management, vendor management, accounting, multitasking.
Preferred skills
CMP Certification, experience with Cvent, experience with Zoom/WebEx/Adobe Connect/On24/GoToMeeting.
Technologies
Cvent, Zoom, WebEx, Adobe Connect, On24, GoToMeeting, Microsoft Office (Word, Excel, PowerPoint, Outlook).
Responsibilities
Coordinate program logistics for live and virtual events; manage audience generation and attendee data; process healthcare professional payments and vendor invoices; prepare Sunshine Act compliant spend reports; reconcile final invoices; coordinate ground transportation and manifests; update meeting materials and templates; maintain dialogue with project teams and managers.
Seniority
Mid-level, hands-on IC