Executive Assistant II
Core
Senior Executive Assistant providing high-level coordination, decision-ready communication support, and oversight of sensitive logistics for senior executives and directors.
Role type
Senior IC Executive Assistant
Builds
Executive schedules, strategic travel itineraries, meeting materials, and confidential project support
Domain
Professional services / Infrastructure consulting
Deliverable
production ML models | product features | dashboards & analysis | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, executive communication gatekeeping, complex travel coordination, meeting and event management, budget and expense oversight, executive reporting and analysis, vendor and procurement coordination, stakeholder logistics, internal communications, process improvement
Preferred skills
Mentoring junior EAs, knowledge sharing, pilot initiatives
Technologies
MS Office (Excel, PowerPoint)
Responsibilities
Manage high-volume global calendars and resolve scheduling conflicts; Draft, screen, and manage executive communications; Oversee complex international travel and contingency planning; Organize executive-level meetings and board reviews; Manage expense workflows and track departmental budgets; Develop strategic reports and decision memos; Coordinate vendor onboarding and legal contracts; Own logistics for VIP stakeholder visits; Draft internal communications and executive talking points; Lead process improvements in EA operations; Support confidential projects like M&A research and reorganizations; Provide informal guidance to junior EAs
Seniority
Senior, hands-on IC
