Administrative Assistant/Secretary [26092]
Core
Provide day-to-day administrative support to Unit personnel at ESA/ESTEC, managing logistics, correspondence, travel, and meeting coordination.
Role type
Administrative Assistant/Secretary
Builds
Operational support for ESA/ESTEC Unit personnel and visitors
Domain
Aerospace / Space Agency Administration
Deliverable
Dashboards & analysis
Required skills
Office automation tools (Microsoft Office), email management, document management, data extraction and consistency checking, meeting organization, logistics coordination, visa application preparation
Preferred skills
Experience supporting large teams, familiarity with ESA working environment, knowledge of a second European language
Technologies
SAP, PRISMA, Microsoft Office
Responsibilities
Manage business travel arrangements and leave; handle incoming calls and correspondence; coordinate meetings and events; manage office supplies and room bookings; process shipments and mail; maintain document libraries and action lists; support visitor services and access control; update site schedules and telephone lists; extract and verify data from corporate applications.
Seniority
Individual Contributor, mid-level support role
