ASSISTANT DE SERVICE F/H
Core
Administrative and operational support for a City Services department managing 22 staff, including tender preparation, commercial tracking, and project assistance.
Role type
Administrative Assistant (Manager Support)
Builds
Administrative support packages for city services operations
Domain
Public sector / Engineering consulting
Deliverable
dashboards & analysis | client delivery | infrastructure
Required skills
Office suite (Word, Excel, PowerPoint), tender dossier preparation, scheduling, meeting minutes, commercial tracking, document management, billing support, CV management, quality tracking
Preferred skills
Knowledge of Health, Safety, and Environment (HSE) regulations, Salesforce proficiency
Responsibilities
Assist the Head of Service in managing a 22-person team; Create and follow up on schedules and dashboards; Prepare and format documents and presentations; Draft meeting minutes and reports; Prepare administrative and technical tender response dossiers; Track commercial affairs on Salesforce; Update tender-related documents; Monitor technical affairs and maintain timesheets; Assist project leaders with document verification and lists
Seniority
Mid-level, hands-on IC