Business Manager - Executive Assistant
Core
Operational support for a Technology R&D Lab, handling administrative, financial, and organizational tasks to keep senior engineers and product specialists focused on delivery.
Role type
Business Manager / Executive Assistant
Builds
Operational efficiency for a technology R&D team within a wealth management technology company
Domain
Financial services technology / Wealth management
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Time management and validation, travel coordination, expense processing, purchase order management, invoice review, event logistics, ticket tracking, project controlling, presentation support
Preferred skills
Experience with Medius or similar finance/procurement tools, German language proficiency
Technologies
MS Office, collaboration platforms, Medius
Responsibilities
Manage time booking and validate team-wide time entries; Coordinate travel arrangements; Handle expense entry and submission; Enter and manage purchase orders; Review incoming invoices and coordinate approval workflows; Organize team events and offsites; Provide general administrative support including access request tickets
Seniority
Individual Contributor, mid-level coordination role
