Administration Officer
Core
Provide administrative, logistical, and secretarial support to ensure the efficient operation of Yilka Heritage & Land Care and the broader Yilka Group, supporting staff, directors, members, and stakeholders.
Role type
Administrative Officer
Builds
Efficient organizational operations and governance support
Domain
Not-for-profit / Indigenous heritage and land care
Deliverable
dashboards & analysis
Required skills
Travel coordination, Meeting management, Record keeping, Calendar management, Invoice administration, Asset management, Office administration, Stakeholder liaison
Preferred skills
Microsoft Office, Microsoft Teams, Independent work, Time management
Responsibilities
Coordinating travel arrangements, accommodation bookings, and logistics for staff and directors; Providing administrative and secretarial support to directors, staff, and management; Coordinating Board, director, and team meetings; Preparing meeting agendas, meeting packs, and supporting documentation; Attending meetings and taking minutes; Maintaining member and stakeholder records; Coordinating calendars and scheduling appointments; Maintaining electronic and hard-copy filing systems; Raising purchase orders and assisting with invoice administration; Providing administrative support to YTAC members and native title holders; Assisting with the management of organisational assets and equipment; Maintaining vehicle, equipment, and asset records; Assisting with office administration for both the East Perth and Cosmo Newberry offices; Liaising with staff, directors, contractors, and stakeholders; Assisting with operational projects and other administrative tasks as directed. (via careerplan.io/jobs/62da2b80-0f79-49a9-be1a-0ed57e4b4b31-administration-officer-at-yhlc)