Secretary
Core
Provide essential administrative support to keep office operations running smoothly, serving as the backbone for communication, record-keeping, and scheduling across departments.
Role type
Administrative Secretary
Builds
Office operations efficiency and seamless internal/external communication
Domain
Healthcare administration (Hospital Group)
Deliverable
product features
Required skills
Calendar management, Microsoft Office Suite proficiency, data entry, record-keeping, customer service, multitasking, event planning, travel coordination, document management
Preferred skills
Scheduling software experience, basic accounting knowledge, executive support experience, bilingual capabilities (English/Indonesian)
Responsibilities
Manage executive calendars and coordinate appointments; Prepare and distribute correspondence, reports, and presentations; Maintain organized filing systems and ensure accurate data entry; Answer phones and greet visitors; Coordinate office operations including supply ordering and vendor liaison; Transcribe meeting notes and maintain minutes; Assist with event planning and travel arrangements; Perform general administrative duties like mail distribution and database updates
Seniority
Individual Contributor, entry to mid-level