Business Operations Coordinator
Core
Support daily operations across scheduling, billing, CRM management, crew coordination, and administrative workflows for a service business.
Role type
Operations Coordinator (Administrative & Systems)
Builds
Operational workflows, accurate records, timely invoices, and organized client pipelines.
Domain
Service industry operations (field crews, invoicing, scheduling)
Required skills
Operations coordination, billing & invoicing, CRM management, crew scheduling, data entry, Microsoft Excel, Outlook, Microsoft Teams, OneDrive, written communication, attention to detail
Preferred skills
Field operations support, payroll coordination, job costing, vendor management, proposal preparation, municipal contract research, operational dashboard management
Technologies
Aspire, Azuga, CompanyCam, Microsoft Excel, Outlook, Word, Teams, OneDrive
Responsibilities
Process invoices and monitor accounts receivable; maintain accurate CRM records and client pipelines; coordinate crew schedules and job progress; manage owner's email and operational correspondence; prepare reports and RFP responses; review time entries for payroll accuracy.
Seniority
Individual Contributor, Mid-level