IT Executive Assistant & Project Manager
Core
Provides administrative support to the Regional IT Head and drives regional IT projects from demand collection to implementation.
Role type
IT Executive Assistant & Project Manager
Builds
Regional IT projects and operational activities
Domain
Information Technology
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Project coordination, report writing, meeting logistics, travel management, contract administration, procurement support, policy management
Preferred skills
Cross-functional team management, stakeholder influence, senior-level management interaction
Technologies
Adobe Sign, Global Contract Repository
Responsibilities
Coordinate the schedule of the Regional IT Head and plan meeting logistics; Prepare essential documents for reports, presentations, and memos; Assist with or independently write reports on behalf of the Regional IT Head; Organize team-building activities and internal/external events; Administer onboarding and offboarding processes for IT employees; Administer and minute key meetings; Collate and produce high-standard documents for various forums; Prepare reports and assist with divisional management reporting; Organize travel and accommodation for regional IT leadership; Administer approval processes for HR and financial matters in IT systems; Facilitate contract/document signing and upload to Global Contract Repository; Support procurement activities and related invoices; Ensure local SOP and policy documents are up-to-date
Seniority
Mid-Senior, hands-on IC
