Executive Assistant
Core
Strategic partner to the CEO managing complex schedules, communications, and office operations to ensure executive focus and efficiency.
Role type
Senior Executive Assistant (C-Level)
Builds
CEO's daily operational rhythm and office environment
Domain
Autonomous freight rail technology / Logistics
Required skills
Calendar management, inbox optimization, travel coordination, meeting support, office operations, VIP liaison, internal systems maintenance, event planning, space planning
Preferred skills
Startup/high-growth experience, event coordination, office management, familiarity with Fyle/Navan/Greenhouse
Technologies
Office 365, Slack, Zoom, Fyle, Navan, Greenhouse
Responsibilities
Own CEO's calendar end-to-end including conflict resolution and time zone coordination; Optimize CEO's inbox including ghostwriting; Coordinate domestic and international travel arrangements; Prepare meeting materials and track follow-ups; Oversee day-to-day office operations and space planning; Serve as point of contact for VIP visitors; Support special projects and company events.
Seniority
Senior, hands-on IC
