Executive Assistant
Core
Provides high-level administrative, operational, and logistical support to the Chief of Staff and the Office of Executive Operations to enable leadership focus on strategic decisions.
Role type
Executive Assistant (via careerplan.io/jobs/4361791009-executive-assistant-at-valaratomics)
Builds
Office of the Chief of Staff and related executive functions
Domain
Advanced nuclear energy / Energy
Required skills
calendar management, travel coordination, meeting preparation, correspondence drafting, stakeholder liaison, confidentiality, office operations, special project support
Preferred skills
experience supporting C-suite/VP/Chief of Staff, project management tools, event coordination, AI tools proficiency, lean organization experience
Technologies
Microsoft Office, Google Workspace, calendar tools, virtual meeting platforms, Asana, Notion, Slack
Responsibilities
Manage complex and frequently changing calendars; Coordinate domestic and international travel; Prepare meeting agendas, briefing materials, and follow-up notes; Draft, edit, and manage executive correspondence and presentations; Serve as a professional point of contact for internal and external stakeholders; Handle confidential information with discretion; Support office operations, visitor coordination, and administrative processes; Assist with special projects, event coordination, and process improvements; Anticipate needs and proactively solve problems to maximize executive effectiveness.
