Coordinator, Events (Time-Limited)
Core
Operational and administrative support for key alumni and student events, specifically College Reunions and Harvard Alumni Day, managing logistics, staffing, and vendor coordination.
Role type
Events Coordinator (Administrative & Operational Support)
Builds
Alumni reunions, Harvard Alumni Day, senior events, and campus visit programs
Domain
Higher Education / Alumni Relations
Required skills
Event planning and coordination, supply inventory management, vendor liaison, Microsoft Office proficiency (Excel, Word, Outlook), logistical support, data entry, document preparation
Preferred skills
Filemaker Pro, Zoom webinar management, academic environment experience, strategic thinking
Technologies
Microsoft Office, Filemaker Pro, Zoom
Responsibilities
Manage supply inventory and ordering for events; Prepare weekly hotel pickup reports; Secure and track entertainment licenses; Coordinate staffing and logistics for campus tours and museum visits; Liaise with vendors for quotes and services; Support senior-focused events including graduation and thesis dinners; Perform general administrative tasks including filing and data entry
Seniority
Mid-level, hands-on IC
